Keeping time and attendance records of working time is not only an expression of care for compliance with labour law, but also a key element of human resources management
Records of working time – employer's responsibilities
Even in the case of a single employee, the employer is obliged to keep individual, personal records of working time.
The employer is obliged to keep records of working time for the period of employment, as well as for a period of 10 years from the end of the calendar year in which the employment relationship was terminated or expired, unless separate regulations provide for a longer retention period (Article 94(9b) of the Labour Code).
What should be included in a time and attendance records?
The working time records should include information about:
- the number of hours worked and the time of the start and end of work;
- the number of hours worked at night;- the number of overtime hours;
- the number of on-call hours and the start and end time of on-call duty, with an indication of the place where it is performed;
- non-working days, with the indication of the title for granting them;
- statutory sick leaves, with an indication of the legal basis for granting them and the determination of the amount;
- other justified absences from work, with an indication of their type and extent;
- unexcused absences from work, with an indication of their duration;
- the working time of a juvenile worker in work prohibited for juveniles, the performance of which is permitted for the purpose of their apprenticeship (§ 6(1)(1)(a) of the Regulation).
Who is the simplified timesheet for?
The three main categories of employees for whom simplified records are kept are:
- employees covered by a task-based working time system,
- employees managing the workplace on behalf of the employer,
- employees who receive a lump sum for night work or overtime.
Forms of keeping records of working time
The form of keeping records of working time can be both paper and electronic - it is the employer's choice.
Easily manage your company's working time
Records of working time in Time Harmony
The introduction of an electronic time and attendance records system, such as Time Harmony, greatly simplifies the process of recording working time. You can resign from manually filled out paper attendance lists. Employees can choose from a variety of forms of registration.
Time Harmony will also work great as a tool for planning and settling working time, additionally contributing to effective time management, thanks to extensive analytics.
The Time Harmony time and attendance module saves time and resources, as well as ensures compliance with the Labour Law, as our system is constantly adapted to current regulations.