Privacy policy

Last updated: 25.11.2025

Why do we need your personal data?

We process your personal data only in accordance with the applicable regulations on the protection of personal data and privacy, in particular in accordance with Regulation (EU) 2016/679 of the European Parliament and of the Council (GDPR). This data is necessary to enable you to use our services – including the website, the My Time Harmony mobile application and Time Harmony terminals, which are used to record your working time and activities.

If you register in the system, log in to the application or use a terminal at your workplace, you may be asked to provide your personal data. Your consent is the legal basis for their processing, unless it results from the employer's legal obligation (e.g. keeping records of working time). You retain the right to withdraw your consent at any time if the processing is not based on labour law.

If you do not agree to the terms of this Privacy Policy, please do not use our website, mobile app, or Time Harmony terminals.

1. Collection of personal data

Information you provide to us:

  • data provided during registration in the My Time Harmony application  (e.g. name, surname, e-mail address, phone number, login),
  • data provided in the contact forms on the website,
  • data provided when requesting customer service or when contacting us by phone, e-mail or otherwise,
  • data resulting from the use of Time Harmony terminals  – e.g. employee identification, the moment of starting and ending work, recording activities (clicking on tasks, breaks), reports of attendance/absence.
  • Data from the user's device – the application can access photos, videos and local files in order to allow the download or addition of attachments in employee files (e.g. contracts, certificates, training documents).

Information automatically collected:

  • data on the use of the mobile application and website (e.g. system logs, login times, actions taken in the application),
  • data from cookies and analytical technologies (detailed description below),
  • location data – approximate and precise (e.g. GPS), if the user agrees to it in the application settings.

We do not use your data to make automated decisions without your knowledge.

2. Cookies and Application Data

Our My Time Harmony website and mobile app may use cookies and similar technologies (e.g., app identifiers) to:

  • functional – remembering user settings,
  • analytical – measuring the use of the website, applications and terminals (e.g. Google Analytics),

You have the option to manage cookies in the settings of your browser or mobile device.

3. Use of Personal Information

We may use personal data:

  • to operate and improve the Time Harmony website, applications and terminals,
  • to manage the user account and enable login to the application,
  • to keep records of working time and activities of employees (in accordance with the employer's obligations under the Labour Code),
  • to handle documents and attachments in employee files (e.g. storing and sharing contracts, certificates, training documents),
  • to track the location of employees (e.g. confirmation of presence at a given location, optimization of logistics processes, reporting of working time in the field),
  • to support customer service and respond to requests,
  • to send technical and administrative information,
  • with consent – to send marketing materials,
  • for analytical and research purposes,
  • to the extent required by law.

4. Sharing of personal data

Your personal data may be shared:

  • employer – if you use Time Harmony terminals in the workplace (data on working time and activities),
  • processors – our providers of IT services, server support, hosting, analytics or customer service,
    public authorities – where required by law.

5. International Data Portability

Your information, including the personal information we collect from you, may be transferred, stored, and processed by us outside of the country in which you live, where data protection and privacy laws may not provide the same level of protection as in other parts of the world.

By accepting this Policy, you consent to this transfer, storage or processing. We will take all necessary steps to ensure that your data is treated securely and in accordance with this Policy.

6. Safety

We use technical and organizational security measures to protect your personal data from loss, misuse and unauthorized access (e.g. encryption, access control).

7. Data retention

We retain personal data for as long as necessary to fulfil the purposes for which it was collected, including:

  • registration data – until the account is deleted,
  • data related to working time and activities – in accordance with the provisions of the Labour Code and the periods of archiving employee documentation,
  • marketing data – until the consent is withdrawn.

8. Your rights

You have the right to:

  • access to your data,
  • rectification of data,
  • erasure of data ("right to be forgotten"),
  • restriction of processing,
  • data portability,
  • object to processing,
  • withdrawal of consent at any time.

Requests can be sent to: odo@p2p2.com.pl