Time Harmony enables efficient and consistent management of employees across multiple locations. See how it works in practice.

Managing a large number of warehouse employees in different locations is one of the most demanding tasks faced by modern logistics and warehouse companies. This is due to the need to effectively coordinate the work of people who perform different activities in different conditions. This brings challenges to communication, monitoring progress and maintaining consistency in achieving operational goals. Effective management requires the use of appropriate tools that will allow for efficient operation despite various working conditions.

Manage teams across time zones

The system records and centralizes data on working time and all activities performed, both system and non-system. It presents this data in a single view, in a preferred layout, focusing on key indicators. Integration with local work schedule planning systems makes Time Harmony a comprehensive tool for managing and monitoring working time, employee activities and performance, and processes.

Key functionalities supporting management of employees across multiple locations

The key functionalities of the system in this context are:

✅ Online insights – Managers monitor employee uptime and performance in real-time on interactive dashboards tailored to their preferences. The system allows you to focus on key indicators for operational efficiency and immediately respond to deviations from the norm.

✅ Interactive dashboards – The system presents the current workflow using widgets and charts. Users track attendance counters, employee counters on breaks, analyze the team's participation in individual activities, both systemic and non-systemic. The system also allows you to monitor performance in specific tasks over a selected period of time and generate rankings, such as the Top 10 most effective employees.

✅ Support for multiple time zones – settings per country taking into account all time zones, use of local holiday calendars and the ability to define absences for a selected country

✅ Advanced scheduling and settlement of working time – in Poland, the system enables dynamic planning and optimization of schedules, taking into account the provisions of the labor law, including daily and weekly rest requirements. Automatic analysis of schedule compliance with regulations allows you to avoid violations and minimize the risk of irregularities in working time planning. In addition, the system provides full settlement of working time, including the calculation of overtime and allowances on this account.

With these features, companies can increase operational efficiency, improve workflows, and optimize team management processes.

Fast deployment and easy integration into internal systems

Another advantage of implementing Time Harmony is the quick implementation time – up to 3 weeks. The system is designed for easy integration, relying on access to the local LAN/WAN or Wi-Fi, without the need to interfere with the company's IT architecture.

Time Harmony flexibly connects with:

✔ WMS (Warehouse Management System) – ensures smooth synchronization of logistics and warehouse data,
✔ HR and payroll system – automates the recording of working time and its settlement,
✔ Production system – to synchronize production data
✔ Access control system – enables monitoring of employee entries and exits, providing additional security.

Unified reporting for large organizations

In organizations with multiple divisions, unified reporting is critical to ensure data consistency and enable effective performance comparisons. Time Harmony provides reliable analyses of work performance in various locations, taking into account their operational specifics.

Expert support and global reach

Behind the smooth implementation of Time Harmony is the P2P2 team, which helps organizations adapt the system to their specifics. Experts take care of:

🔹 Configuration of settings according to company requirements,
🔹 Integration with internal systems via API,
🔹 Transfer of employee data and synchronization of information.

Time Harmony is a solution proven all over the world. The system has been implemented in  the United States, Argentina, South Africa and many European countries, such as  the Czech Republic, Slovakia, Hungary, Austria, Bulgaria, Romania, Spain, France and Italy.

Effective management of employees across multiple locations - summary

Time Harmony is a comprehensive tool for effective management of  employees across multiple locations within one organization. It gives you full control over your working time, productivity and schedules. The system records and centralizes data from various internal systems, presenting it in the form of online widgets and reports. This enables quick operational decision-making and an in-depth analysis of work processes at different locations, supporting optimisation measures. With fast deployment, flexible integration, and global reach, Time Harmony is the ideal solution for modern organizations that seek to increase efficiency and optimize HR processes.

Optimize working time and efficiency of your team

See our system

Easter peak season, is a time of increased traffic in warehouses. The increase in the number of orders, sometimes even several times, the pressure to make quick deliveries and the need to optimize work make warehouse management even more challenging. To meet these requirements, it is crucial to use modern tools for work planning and process monitoring.

Work Planning – The key to effective management during the pre-holiday period

Handling a higher volume of orders in the Easter peak season requires precise work planning that takes into account both resource availability and an even workload.

This approach allows for full use of available resources and the elimination of bottlenecks, which ensures efficient order processing.

The Time Harmony system allows for effective management of schedules, thanks to which tasks are assigned in an optimal way, in accordance with actual operational needs during the Easter peak season.

With Work Scheduling, a warehouse manager, foreman, or crew leader can:
• Define the key tasks for individual changes in advance,
• Optimize picking, packing, and shipping processes to meet increased demand.
• Adjust schedules to the dynamically growing number of orders during the Easter peak season,
• Monitor workload and avoid downtime.

The use of modern planning tools avoids a situation in which a sudden increase in orders before Easter leads to operational chaos and a decrease in work efficiency.

Monitoring the work of temporary workers in the Easter peak season

The increase in the number of orders in the pre-holiday period often requires the employment of additional employees through temporary employment agencies. In such situations, it becomes crucial to monitor the commitment and effectiveness of temporary workers on an ongoing basis.

Monitoring features for contingent workers include:
• Tracking the start and end time of work,
• Analysis of performance in the tasks performed,
• Verification of compliance of work with the agreed schedule,
• Identify areas that require additional training or support.

Real-time monitoring of warehouse processes

In the busy pre-holiday period, it is especially important to monitor warehouse operations continuously. Time Harmony provides real-time online data, enabling immediate responses to any irregularities."

With monitoring capabilities, you can:

• Track the progress of orders in real time,
• Identify potential bottlenecks in the logistics process,
• Respond to delays and eliminate inefficiencies,
• Analyze the performance of individual employees during a key period of increased work.

This allows warehouse managers to make quick decisions that allow them to maintain a high quality of service, even with a sharp increase in the Easter peak season.

Interactive dashboards – full insight into the working day of teams

One of the biggest challenges in the pre-holiday peak is having to control multiple variables at once. Time Harmony solves this problem through interactive dashboards that provide a complete view of your teams' workday on a single screen.

With the help of interactive panels, warehouse managers can:

• Analyze key performance indicators (KPIs),
• Track employee performance in the tasks performed,
• Monitor the compliance of the implementation of processes with the agreed schedule,
• Identify areas for improvement.

Process optimization and quick insight into employee engagement

Time Harmony centralizes data on both system and non-system activities that are not recorded by WMS systems, but at the same time constitute a significant part of working time. This gives companies a complete view of the entire operational process, which enables detailed analysis of these activities. Based on the collected data, it is possible to identify areas for optimization and implement improvements aimed at eliminating inefficiencies, increasing work efficiency and improving the organization of processes.

The system enables:

• Analyzing how much time each stage of the logistics process takes,
• Workflow optimization by eliminating unnecessary activities,
• Tracking the degree of utilization of resources and workstations,
• Identifying areas where organizational changes need to be implemented.

In addition, quick insight into employee engagement allows for better separation of duties, which translates into greater operational efficiency, especially important during pre-holiday logistics peaks.

Increase in employee self-control and work efficiency

Effective warehouse management is not only about monitoring processes, but also about motivating employees to self-control and increase work efficiency. Time Harmony allows you to accurately measure working time, breaks and the period between arriving at the warehouse and taking the first action.

The benefits of this solution include:

• Increasing discipline and commitment to the tasks performed,
• Elimination of ineffective habits,
• Better organization of working time,
• Greater awareness of employees about their own effectiveness, which is especially important during the period of increased pre-Christmas traffic.

As a result, warehouse teams become more disciplined and efficient, which directly translates into the efficiency of the entire warehouse at a key moment of increased work.

Fast implementation and immediate access to data

One of the biggest advantages of the Time Harmony system is its quick implementation.

From day one, the system provides complete workflow data, enabling immediate process optimization and the elimination of bottlenecks. Thanks to this, companies can quickly increase their efficiency, especially during the period of increased Easter peak season.

Summary

The increased traffic before Easter is a challenge that can be met with the right tools for work management and process monitoring. The Time Harmony system provides functionalities that enable effective planning, ongoing tracking of operations and optimization of processes.

By implementing Time Harmony, warehouse managers can not only meet the growing demands, but also ensure high quality service and optimal use of resources during the crucial peak season, such as before Easter. In today's market reality, where time and efficiency determine competitiveness, the use of modern systems such as Time Harmony is becoming essential for any warehouse that wants to effectively manage the increased traffic ia a hot peak season.

Optimize working time and efficiency of your team

See our system

Salaries in the warehouse sector in Poland in 2024: trends, challenges and optimization tools.

The warehouse sector in Poland plays a key role in the economy, especially in the context of the dynamic development of e-commerce and logistics. In 2024, the increase in demand for employees and changes in the wage structure were visible across the industry, and according to the latest data, Poland maintained its leading position in the Central and Eastern Europe (CEE) region in terms of salaries in the warehouse and manufacturing sectors.

The trends that shaped the market in 2024 still remain relevant. The competitiveness of salaries and the growing demand for qualified staff continue to affect the development of the sector.

Salary level in 2024

According to data from the National Salary Survey published on the Wynagrodzenia.pl portal,  in 2024 the average salary in the warehouse sector in Poland was around PLN 5,500–6,500 gross per month, depending on the position, employee experience and region of the country. The highest wages are recorded in voivodeships with a high density of logistics centres, such as Mazowieckie, Dolnośląskie and Wielkopolskie.

Of course, salaries are higher in managerial positions. Managers of distribution centers can count on salaries in the range of PLN 18,000 to PLN 28,000 gross per month, depending on the region. The highest rates are offered in the Mazowieckie and Wielkopolskie voivodeships. Logistics managers earn between PLN 13,000 and PLN 20,000 gross, with the highest salaries recorded in the Mazowieckie Voivodeship.

Salaries in the warehouse sector. Factors influencing salary growth

The increase in salaries in the warehouse sector in Poland is the result of several key factors. Firstly, the dynamic development of e-commerce and logistics forces employers to offer competitive wages to attract and retain qualified employees. Secondly, the rising cost of living and inflation are prompting companies to regularly adjust rates to the current economic conditions, which directly affects higher salaries in the warehouse sector.

The role of monitoring systems in optimizing work

In the face of rising salaries and increasing competitiveness on the labor market, companies are increasingly implementing modern tools to support efficiency and organization of work. One of such solutions is  the Time Harmony system, which allows you to record working time, monitor the activities performed and assess employee performance. As a result, it provides reliable data for analysis, which translates into fair bonuses and greater transparency in the organization.

With Time Harmony, you can:

• Register and plan your team's time online.
• Real-time process monitoring.
• Analysis of employee performance and identification of areas for optimization.
• Elimination of non-value-added activities, which leads to savings and increased efficiency.

Time Harmony works on the basis of online data from dedicated system devices, a web-based employee panel and integration with internal systems (WMS/ERP).

Analysis of working time and activity structure

Dashboards in the Time Harmony system provide quick access to on-line data on the current workflow. Ongoing monitoring of the team's involvement in specific tasks, the duration of individual activities and the level of employee performance are data on the basis of which managers can more effectively plan resources, optimize processes and identify areas for improvement.

Current number of employees in activities

The system enables quick access to data on the percentage of employees participating in specific tasks. Detailed dashboards show what activity is currently being performed by the employee, for how long and with what efficiency.

Participation of employees in standardized and non-standardized activities

The list presents the division of employee involvement in standardized and non-standardized activities – both productive and non-productive. Productive time and idle time are calculated from this.

Measuring non-systemic activities and idle time

Time Harmony allows you to record out-of-system activities that are not included in WMS/ERP systems, but are an indispensable part of operational processes. Such activities include, m.in, tidying up the workplace, organizational meetings, moving between processes, foiling or stacking goods. Our analyses show that they can account for up to 30% of the total working time.

Sample dashboards with employee performance data

Performance over time

The system provides detailed data on employee performance in different time periods – daily, weekly and monthly.

Efficiency in individual activities

The data can be filtered by location, contractor or task type, which allows for a precise analysis of work efficiency.

Top Performance

Quick access to information about the best performance in the team, which makes it easier to identify the most effective employees.

Performance in standardized activities

Monitoring performance for specific activities, which can be assigned norms based on various factors, such as location, customer, or item group.

Nominal capacity

Information about the number of processed units (e.g., items produced) over a specific period of time, e.g., on an hourly basis.

Benefits of implementing the system

The implementation of the Time Harmony system allows for more effective planning and organization of work, which is crucial in the dynamically developing warehouse sector. By providing objective performance data, companies can introduce fair bonus systems and increase the transparency of processes, which has a positive impact on employee motivation and engagement.

Summary - Challenges for the warehouse sector in Poland

The warehouse sector in Poland in 2024 remains one of the most dynamically developing areas of the economy. High salaries, modern technologies and growing investments make this industry attractive to employees and investors.

Salaries in the warehouse sector in Poland remain a key factor affecting the competitiveness of companies and employee motivation. In 2024, wages increased in response to the growing demand for qualified staff and the development of logistics. Current trends indicate that wages in the warehouse sector continue to be at a high level, especially in regions with a high concentration of logistics centres.

The increase in labor costs prompts companies to implement modern tools to optimize operational efficiency. Systems such as Time Harmony allow you to monitor the working time and efficiency of employees, which affects better organization of processes and fair remuneration systems. Automation and data analysis are becoming an indispensable part of the strategy of companies that want to maintain competitiveness while providing attractive working conditions.

Optimize working time and efficiency of your team

See our system

In every company cooperating with contractors, the key element is precise management of settlements. Good business relations require not only transparency, but also effective monitoring of the time spent on the implementation of individual tasks.

The answer to these needs is Time Harmony, which can be successfully used as a system for settlements with customers, as it enables comprehensive management of working time and the creation of precise reports and settlements with contractors.

Time Harmony as a system for settlements with customers

Time Harmony is an innovative system for recording working time and managing productivity. It was created for companies that need a tool not only to monitor the working time of employees, measure the time of activities and efficiency, but also to accurately settle projects carried out for contractors.

How does Time Harmony support settlements with contractors?

Managing projects carried out for contractors requires not only precise monitoring of working time, but also generating detailed reports. Time Harmony allows you to record every activity performed by employees, so companies can easily create billing based on real working time. Here's how the system supports these processes:

1. Recording of activities time

Each employee can easily record the time spent on a specific task. Time Harmony will calculate precisely the time spent on performing a specific activity, which allows for accurate billing based on actual commitment. Automatic time recording minimizes the risk of errors that can occur with traditional methods, such as manual time recording.

2. Creating reports and settlements

Based on the recorded data, the Time Harmony system generates detailed reports that can be used as a basis for settlements with contractors. These reports may include:

• a detailed list of activities, completion dates, and time spent on each task.
• number of documents, invoices generated for a specific Customer

These types of documents are invaluable when settling projects in an hourly model or in contracts, where accurate cost accounting is important. An additional option is the possibility of entering a comment on the activity performed, which can be a perfect complement to the information needed for settlements with the client.

3. Transparency and trust

Thanks to detailed reports generated by Time Harmony, counterparties gain full transparency in terms of the time spent on their orders. Time Harmony is therefore a system for settlements with customers, which allows you to build trust and avoid misunderstandings regarding settlements. Companies can share reports with their clients, which facilitates negotiations and strengthens long-term relationships.

Flexibility to fit your business needs

Time Harmony is a flexible system, which means that it can be adapted to the specific needs of different industries and business models. Regardless of whether the company settles on the basis of working hours, completed project stages or other indicators, the system allows for full adjustment to individual requirements.

Time Harmony as a tool for precise pricing of future orders

One of the additional advantages of the Time Harmony system is the ability to use the collected data to effectively plan and evaluate future orders. With detailed reports on the time spent on each task, companies gain a valuable historical database. By analyzing this information, you can accurately estimate how long similar projects will take in the future, allowing for more accurate and realistic cost calculations. This, in turn, allows companies to prepare competitive and profitable offers for customers.

Benefits of implementing Time Harmony

Implementing Time Harmony brings many benefits to businesses, including:

• Transparency of settlements with customers thanks to precise recording of activities
• Correctness of settlements – you can be sure that each activity will be registered and included in the settlement
• Reports with the time of activities that you can attach to settlements with the client
• Quick access to data on the time of activities for a specific customer
• Increase efficiency through better time management and resource allocation
• Time savings by automating administrative processes

Customer settlement system - summary

The Time Harmony system is a modern tool which, in addition to the functionality of a full-scale working time recording system, is equipped with an advanced module for measuring the time of activities and efficiency, and therefore can be successfully used as a system for settlements with customers, significantly facilitating the management of settlements with contractors. Thanks to the ability to record working time, create reports and automate settlements, companies can increase their efficiency, reduce costs and improve relationships with business partners. The transparency and precision offered by Time Harmony make it an ideal solution for companies that focus on professionalism and attention to detail.

Optimize working time and efficiency of your team

See our system

Time Harmony is an LMS (Labour Management System) system successfully  used in companies from the sector of warehouse and logistics operators.

The ability to measure the time of performed activities, assign activities to a specific customer, calculate the efficiency of employees in individual activities, and all this combined with the functionality of registration, full recording and settlement of working time, are the functionalities of the system that are perfect for warehouse analytics.

For one of our clients, a global transport and warehouse operator, as part of the implementation of an international #LabourManagement project ongoing in this organization, we implemented another instance of the system, this time in South Africa.

Time Harmony – Labour Management System

Time Harmony perfectly fits into the assumptions of the project, which is to cover all locations where the client's logistics and warehouse centers operate. As part of the Labour Management project, the task of the Time Harmony system is to provide data on the activities performed, including the calculation of their duration, determination of workload, efficiency and identification of idle times. This data will be used for a comprehensive analysis of how working time is used in individual operational hubs and ultimately to indicate areas where it is possible to optimize processes.

Project implementation

The first country where we implemented our system was Poland. The data provided by the system turned out to be so valuable that it was decided to further implement Time Harmony in other European countries, North and South America, and recently it was the turn of one of the Client's warehouses in South Africa.

The Time Harmony system records data about the work process using built-in time zones, so analytical data is available in real time not only to the management of a given location, but also to the management staff at the Company's Headquarters. The system offers rich reporting based on recorded data.

Deployment in South Africa

As part of the implementation in South Africa, the Time Harmony system covered more than 110 warehouse employees. Employees, using the terminals provided by us, record the activities performed, which allows for accurate tracking of work efficiency. In addition, we have introduced a parameter that identifies for which customer a given activity is performed. This is crucial in the context of servicing several customers in one warehouse, which allows for precise settlement of the workload for each of them and optimal allocation of human resources to tasks.

At the beginning, this parameter is selected manually by employees, but the planned integration with the WMS (SAP) system will enable automatic collection of data on customers, quantities of goods and units (e.g. pieces, packages, pallets), which will streamline the process and minimize the risk of errors.

Labour Management System - Benefits of implementation

Already in the first days after implementation, the client noticed numerous benefits, such as:

• Increased work transparency – recording activities allows for better control over the implementation of tasks.
• Optimization of resource allocation – data on workload per customer allows for better planning and allocation of staff.
• Improve operational efficiency – by monitoring uptime and eliminating idle times.

Next steps

Depending on the progress of the project and the assessment of the benefits of implementation, decisions will be made regarding the potential expansion of the RPA project with more warehouses. In addition, already in the first days after implementation, the system showed that it can also be helpful in settlements with employees, based on data from reports on performed activities.

Employee concerns

One of the biggest challenges we encounter during implementations is employees' concerns about the impact of the system on their employment or salary level. An important role of managers responsible for the implementation of the project on the client's side, with our support resulting from experience in previous projects, is to explain the business basis and familiarize employees with real, measurable benefits of the implementation. Because what is worth emphasizing is the fact that Time Harmony not only provides analytical data for the company's management, but also improves work organization, supports more balanced task assignment, including workload equalization, contributes to improving self-organization and self-control of work. As a result, this has an impact on the positive evaluation of the employee, thanks to the provision of measurable data that is then taken into account in the evaluation and bonus process.

Optimize working time and efficiency of your team

See our system

Revolutionary changes to the Labour Code in Poland are coming soon. The 35-hour workweek is an official project dealt with by the Ministry of Family, Labour and Social Policy. According to the announcement of Minister Agnieszka Dziemianowicz-Bąk, changes in this area will be introduced in the current term of the government, i.e. by 2027. In this article, we'll look at the benefits and challenges of the 35-hour workweek, as well as examples of countries and Polish companies that have taken this bold step.

Poland compared to European countries

Poland ranks among the busiest countries in the European Union. According to the current regulations, the applicable working time is 40 hours a week, which means that we work 8 hours a day, 5 days a week. Although the Labour Code allows for other models of working time organisation (equivalent, in continuous operation, intermittent, task-based, weekend), for most of us the working week comes down to the model of 8 hours a day, 5 days a week.

The Ministry argues that the need to shorten the 40-hour working week is due to the need to adapt to the expectations of the young generation of employees entering the labour market and the need to ensure a better work-life balance between employees. In addition, it is a step in the direction that a large number of European countries are already taking.

35 hours or even less. Where in Europe people work the shortest

The first to shorten the working week were the French, who already in 2000 introduced the so-called "Aubry law", under which the standard working week was reduced to 35 hours a week. According to Eurostat data, Norwegians (34.2 hours per week) and the Dutch (31.6 hours per week) work even fewer hours per week. Belgians have been using a 4-day working week since 2022, while in Germany the plan to introduce a 35-hour working week is already in the pilot phase.

A bit of history

As a reminder, the concept of shortening the working week has a long history, dating back to the late 19th century, when labor movements fought to limit working hours to 8 hours a day. At the peak of industrialization, the working day was as much as 18 hours! In Poland, the five-day working week, which is still present today, became a fact with the advent of political changes after 1989. Free Saturdays were introduced gradually. In 1973, employees were granted two Saturdays off per year, then their number was increased to 6, and since 1975 employees have gained 12 Saturdays off per year, i.e. one per month. Today, a free Saturday is something obvious for us. Everything indicates that it will be similar with Friday. Nowadays, the discussion about the 35-hour workweek began to gain momentum in the 1990s.

A 35-hour workweek. Pioneers on the Polish market

Although the shortening of the working week in Poland is only a project that needs to be developed and adopted, we hear more and more often about companies and institutions that have decided to take such a step.

An example is the Włocławek Town Hall Office, which has been introducing a model assuming work of 7 hours a day, 5 days a week since September this year. The Mayor of Włocławek, Krzysztof Kukucki, treats the change as a target model, and its final shape, i.e. working 7 hours a day for 5 days a week vs. 8 hours a day for 4 days a week, was chosen by the employees by voting, although, as the mayor of Włocławek admitted, the difference in votes was very small.

An example of a company from the private sector that decided to implement a pilot project to reduce working time is Herbapol Poznań. The draft introduced in January 2024 was preceded by consultations with employees and extensive legal analyses, due to the fact that such a solution does not yet exist in the Polish legal system. The action plan developed by the Company's Management Board assumes that in each subsequent quarter the company's employees gain one additional Friday off. In the first quarter, there was one Friday a month off work, in the second two and so on. Ultimately, according to the project's assumptions, employees will work 4 days a week. By gradually shortening the working week, the company has given itself time to adjust processes and analyze the effects of the changes on an ongoing basis.

Processing changes in Poland

At the moment, the Ministry is working on the selection of the optimal model under which the new, shortened weekly working time will apply. There are two scenarios mentioned above, i.e. working 7 hours a day for 5 days a week or working 8 hours a day for 4 days a week. It is worth noting that the reduction of working hours is to take place without affecting the level of wages.

The head of the National Labour Inspectorate, Marcin Stanecki, gave a positive opinion on the direction of the discussed changes, stressing that their introduction is only a matter of time. He also informed that the Ministry of Family, Labour and Social Policy asked  the Central Institute for Labour Protection to analyse the impact of the changes on the accident rate in the workplace and the health of employees. Such an analysis would be the culmination of a long-term government program to improve safety and working conditions, under which the reduction of working time will be confronted with economic, demographic and market realities.

Challenges for employers and the development of technology

Shortening working time raises a lot of controversy, mainly due to concerns about increased costs, related to the need to adapt processes and hire more employees to ensure continuity of production or services. The new regulations may also be a big challenge for the public sector, in which there is already a shortage of willing workforce. The Polish Economic Institute in a recent study on shortening working time reported that 51 percent of companies believe that switching to a 4-day working week is impossible due to the specifics of their industry. Supporters of the changes, on the other hand, argue that the development of new technologies, automation and robotization of processes can be the answer to the challenges of the labor market.

Will the benefits outweigh the challenges?

According to the Head of the National Labour Inspectorate, mentioned earlier, yes. The available results of research conducted around the world indicate that shortening working time can have many positive effects. Among other things, improving the work-life balance, extending the time for regeneration, improving work organization, improving the quality and duration of sleep, reducing stress levels, reducing the level of burnout or improving physical health resulting from more exercise. As Marcin Stanecki notes, however, attention should be paid to the risk, which may materialize, especially in the Polish reality, that employees will fill the additional day off with additional paid work and thus lose the above-mentioned positive effects of the shortened working week.

The role of performance measurement systems in reducing working hours

In the context of reducing the working week from 40 to 35 hours, the implementation of advanced systems for measuring performance becomes crucial. Modern analytical tools allow for precise monitoring of employee efficiency, which is necessary to assess whether shorter working hours translate into expected results.

A 35-hour workweek. Precise performance monitoring with Time Harmony

Time Harmony is an advanced performance measurement system based on data collection and analysis, enabling detailed tracking of working time, the effectiveness of tasks performed and the level of employee engagement. This allows employers to better understand which processes need to be optimized, which is crucial when shortening the working week. The system provides real-time data enabling real-time insight into the course of processes, collects historical data and generates reports necessary to assess and analyze efficiency and take optimization steps.

Time to adjust

At the moment, it is not known when the regulations announced by the Ministry to shorten the working week will be adopted. However, their introduction seems inevitable, so managers of companies and institutions should already think about how to prepare their companies for change, what processes should be adapted and optimized, and what tools to use for this purpose.

Optimize working time and efficiency of your team

See our system

Employee working time, activities performed and work efficiency are key indicators of operational efficiency in a warehouse. Usually, to collect a complete set of data on the team's work, you need many systems and analysis of numerous reports and databases.

Time Harmony is a full-scale time and attendance (T&A) system with the functionality of recording, planning and full settlement of working time, supplemented with a module for measuring activities and performance.

Thanks to this holistic view of the employee's working time, the system provides complete knowledge about the work process from the moment they come to work, through all activities performed during the day, including the calculation of productivity, to leaving work. This detailed knowledge contributes to the improvement of HR processes and warehouse operations.

Idle time information

In addition to the time spent on process activities recorded in the warehouse system, a significant part of the total working time is unproductive idle time. This is the period during which the employee does not perform activities that translate into an increase in the added value of the final product or service.

Automation thanks to the interaction of both modules

In the work on the development of the Time Harmony functionality, it was crucial to automate the processes of recording working time and activities as much as possible. Both modules are designed to interact with each other and influence each other, which reduces the number of interactions between the employee and the terminal, while recording as much data as possible.

An example of a link between the T&A module and the Activity Records module:

• Passing the employee through the turnstile automatically opens the work card with the preparation for work activity.
• Taking the first scanner activity or registering it on the terminal automatically completes the preparation for work activity and calculates the idle time.
• Passing through a turnstile during a scheduled working day automatically generates a break activity.
• The time between passing through the turnstile after returning from a break and taking the first action is automatically recorded in the system again as a preparation for work activity and counted as idle time.
• Passing through the gate at a time close to the scheduled end of the working day automatically closes the employee's work card for the day.

Time recording and measuring activities in one tool

There are many working time recording systems available on the market. What distinguishes Time Harmony is a comprehensive view of all aspects of working time during an employee's working day. Recording, planning and settlement of working time, supplemented with current data on the activities performed and performance, is a unique solution on our market. People managing the work of teams gain a system that collects data on every aspect related to working time.

Check our reports

Thanks to the available integrations, the data recorded by Time Harmony is sent to HR and payroll systems to calculate the remuneration due. Data on the activities performed and the performance of employees can be sent to the PowerBi system for analysis of the collected data. The system also has rich reporting features, which enables detailed analyses and better operational decisions.

Data Analytics and strategic benefits

Time Harmony allows for advanced analysis of the collected data, which brings a number of strategic benefits to the company. The ability to track performance in real time and analyze historical data allows managers to better plan and forecast future staffing and logistics needs. Identifying trends in labor performance and detecting seasonal patterns can lead to more efficient resource management and better preparation for busy periods. With detailed reports and analytics, companies can also optimize their operational processes, implement best practices, and eliminate waste. Using data from Time Harmony also supports decisions about investments in automation and new technologies, allowing you to allocate your budget and resources more consciously. Integration with other systems, such as HR payroll and analytics, further increases the value of the collected data, enabling the creation of comprehensive strategies for managing warehouse operations.

Optimize working time and efficiency of your team

See our system