ORGANISATION MODULE

Electronic Employee File

Key HR data such as medical examinations, competences, training, contracts or allocated resources are stored in one place – in an easily accessible and secure digital environment.

COMPREHENSIVE HR DATA ALWAYS AT HAND

Employee digital record – everything in one place

The most important employee information in one place – from HR data, through working hours, to tasks performed. A complete set of data for managing your team at an operational level.

Occupational medical check-ups

Trainings and competencies

Assigned resources

Employment contracts and records

DEADLINE ADHERENCE & LEGAL COMPLIANCE

Medical examination management – automatic reminders in the Time Harmony system

The employee file module enables the recording of preliminary, periodic and on-the-job examinations, which are crucial from the point of view of safety and labour law regulations. The system automatically reminds you of upcoming deadlines, eliminating the risk of failure to comply with the employer's obligations.

ENSURE YOUR TEAM HAS REQUIRED SKILLS & CERTIFICATIONS

Competences and rights of employees – current data in your file

The file function allows you to monitor qualifications, such as UDT (Office of Technical Inspection), SEP, driving licence or language certificates. Reminders about expiring documents help you plan for their renewal – an important addition to your HR management system.

AUTOMATE TRAINING SUPERVISION

Health and safety training and mandatory courses – full control in one place

The electronic employee file stores data about completed trainings and allows you to plan the dates of the next ones, thanks to system notifications. This ensures that all employees meet training requirements.

EFFECTIVE HUMAN RESOURCES MANAGEMENT

Employee digital record – simpler, faster, more efficient

The employee digital record in Time Harmony is an integral system feature that organizes and consolidates HR data. It simplifies the daily work of the HR department, increases process transparency, and supports effective human resource management.

Time & Attendance
module

Precise recording, planning, and settlement of working time

Organisation
module

Central access to all employee HR data with a complete overview of personnel information.

Activity recording
module

Monitoring and analysis of tasks performed and efficiency during working hours

STORE DATA ON CONTRACTS, WORKING HOURS AND ALLOCATED RESOURCES

Employment and Resource Data

The employee file can be used to collect information about employment contracts, working time limits and systems, as well as holiday limits. In addition, it records the resources provided to the employee – cars, tools or equipment – which helps in full control of the company's assets.

CONSISTENT DATA THAT IMPROVES HR MANAGEMENT AND HR PROCESSES

Integration of the file with working time records and leave planning

The electronic file is one of Time Harmony modules that work together to provide a complete picture of employee employment and performance. This integration eliminates data duplication and speeds up the HR department.

COMPLETE INFORMATION PROTECTION WITH ADVANCED ACCESS CONTROLS

Data security in electronic filing – compliance with the GDPR and the Labour Code

Time Harmony's employee file meets the highest security standards. Data encryption, access roles, and operations auditing ensure that documentation is protected and minimizes the risk of breaches.