Personal time off in working time records – new functionality in Time Harmony
In day-to-day operations, organisations increasingly need a structured way to allow employees to leave the workplace for short private matters. While labour regulations do not define a separate category for such absences, leaving work without prior approval may constitute a breach of duties. This creates a practical need for formal reporting and managerial acceptance.
In this context, digital tools that manage personal time off directly within working time records are becoming essential for transparency and compliance.
Registering personal time off in working time records
To obtain approval for personal time off, an employee submits a request—usually electronically, which accelerates processing and ensures proper archiving. Employers increasingly combine formal Labour Code requirements with a flexible, employee-centred approach, making RCP systems the central tools for automation and transparency.
Time Harmony now offers a full registration workflow for personal time off. Administrators can add an event via:
• an absence request specifying date and time,
• direct selection on the timeline by marking “Personal time off – end of work.”
The system automatically calculates any time shortage, keeping all working time data consistent and up to date.
Settling personal time off within the settlement period
During the monthly settlement period, Time Harmony automatically aggregates all data necessary for correct accounting of personal time off:
• the linked request,
• specific dates and hours concerned,
• available overtime that the employee may allocate to compensate for the absence.
Settlement takes place in the same month, ensuring a coherent working time record and allowing employers to maintain full control over compliance.
Time Harmony as a comprehensive time-management tool
The new feature is another milestone in the development of Time Harmony. The system supports organisations in maintaining compliant working time documentation, especially in warehousing, logistics, manufacturing, service companies and back-office environments.
Time Harmony automatically:
• records RCP events,
• calculates time shortage and overtime,
• generates documentation fully compliant with labour regulations,
• supports flexible working models.
The November update confirms that the platform evolves in response to real operational needs, combining automation with full transparency.
Mobile self-service for employees – flexible handling of personal time off
The Time Harmony mobile application enables employees to independently submit personal time off requests. From a smartphone, the employee selects the date and duration of the absence and—via an additional request—indicates when it will be compensated.
The entire workflow is handled in one tool, accelerating document flow and minimising manual operations for HR teams and supervisors. The mobile app increases organisational flexibility, supports real-time employee needs and ensures convenience on both sides of the process.
Full integration with the RCP module means that all events, requests and settlements are automatically transferred to the working time record, maintaining data consistency and compliance.
Personal time off in working time records – final summary
The new Time Harmony functionality improves the registration and settlement of personal time off, ensuring transparency and legal compliance. Automatic time-shortage calculation, linkage of requests with the timeline and monthly settlement create a reliable, structured model for managing such short absences.
Easily manage your company's working time
