ORGANISATION MODULE
Electronic Employee File
Key HR data such as medical examinations, competences, training, contracts or allocated resources are stored in one place – in an easily accessible and secure digital environment.
COMPREHENSIVE HR DATA ALWAYS AT HAND
Electronic employee file as an integral part of the Time Harmony system
The electronic employee file in Time Harmony is a function that supports the main modules of the system, working time registration and activity records. Thanks to it, you can have a full overview of employee HR data in one place, which improves daily human resources management. This tool complements the system, increasing the efficiency and safety of the HR department.
DEADLINE ADHERENCE & LEGAL COMPLIANCE
Medical examination management – automatic reminders in the Time Harmony system
The employee file module enables the recording of preliminary, periodic and on-the-job examinations, which are crucial from the point of view of safety and labour law regulations. The system automatically reminds you of upcoming deadlines, eliminating the risk of failure to comply with the employer's obligations.
ENSURE YOUR TEAM HAS REQUIRED SKILLS & CERTIFICATIONS
Competences and rights of employees – current data in your file
The file function allows you to monitor qualifications, such as UDT (Office of Technical Inspection), SEP, driving licence or language certificates. Reminders about expiring documents help you plan for their renewal – an important addition to your HR management system.
AUTOMATE TRAINING SUPERVISION
Health and safety training and mandatory courses – full control in one place
The electronic employee file stores data about completed trainings and allows you to plan the dates of the next ones, thanks to system notifications. This ensures that all employees meet training requirements.
A COMPLEMENTARY TOOL FOR EFFECTIVE HUMAN RESOURCES MANAGEMENT
Unlock the power of the employee file in Time Harmony
The file is not a separate product, but a functionality that complements the capabilities of Time Harmony. It simplifies the work of the HR department and makes HR data management more transparent and effective. Choose a solution that brings together all the most important information about your employees.
STORE DATA ON CONTRACTS, WORKING HOURS AND ALLOCATED RESOURCES
Employment and Resource Data
The employee file can be used to collect information about employment contracts, working time limits and systems, as well as holiday limits. In addition, it records the resources provided to the employee – cars, tools or equipment – which helps in full control of the company's assets.
CONSISTENT DATA THAT IMPROVES HR MANAGEMENT AND HR PROCESSES
Integration of the file with working time records and leave planning
The electronic file is one of Time Harmony modules that work together to provide a complete picture of employee employment and performance. This integration eliminates data duplication and speeds up the HR department.
COMPLETE INFORMATION PROTECTION WITH ADVANCED ACCESS CONTROLS
Data security in electronic filing – compliance with the GDPR and the Labour Code
Time Harmony's employee file meets the highest security standards. Data encryption, access roles, and operations auditing ensure that documentation is protected and minimizes the risk of breaches.
MANAGE YOUR TEAM MORE EFFICIENTLY. RECORDS AND COMPLIANCE
Gain full control and optimization of HR data
An electronic employee file is just one element of the comprehensive Time Harmony ecosystem. Thanks to integration with working time records, leave planning and performance analysis, you gain a consistent picture of employment and tools for real team management. Simplify processes, minimize the risk of errors, and take HR management to a new level. Contact us and see how Time Harmony can improve your organization's operations.
